What is a simplified invoice?
In short, a simplified invoice is one that does not require the receiver's data. This invoice has the fiscal data of the issuer, the details of the invoiced items and the date of issuance.
The simplified invoice started to be considered as a legally valid invoice as of January 1, 2013, when Royal Decree 1619/2012 came into force, with which the new invoicing regulations were approved.
These invoices are the ones we find in businesses where we meet the end consumer on a daily basis, such as restaurants, hairdressers, supermarkets, etc. Commonly known as a ticket, the simplified invoice is what we are given every time we make a purchase in an establishment of this style.
What is the content of a simplified invoice?
The simplified invoice is made up of different elements that must be included in each one of them.
- Company name / full name and Tax ID of the issuer
- Date of issue
- Number which is part of a correlative series
- Description of the product sold or service rendered (concept)
- Taxable amount with VAT rate applied
- Total amount
As mentioned above, if these requirements are met, the simplified invoice is a fully legally valid document. However, it is not always possible to use the simplified invoice instead of a full invoice.
What are the limitations of the simplified invoice?
The simplified invoice will simplify the sales process, since it is not necessary to fill in each invoice with the recipient's tax data. However, if you want to deduct VAT from the invoice, this will not be possible with the simplified invoice. In this case, the invoice must include the recipient's tax data (VAT number and address) so that the value added tax can be deducted later.
On the other hand, the simplified invoice, in general, can only be issued when the total amount does not exceed 400€ (VAT included). Similarly, we find exceptions to this rule, with which we may issue simplified invoices with a total amount of up to €3,000 (VAT included). These exceptions include:
- Retail sales
- Ambulance
- Homesales
- Transportation
- Hospitality
- Discotheques / dance halls
- Telephone services
- Hairdressing and beauty salons
- Sports facilities
- Photography
- Parking
- Movie rental
- Dry cleaning and laundry services
- Toll roads
If I cannot issue a simplified invoice?
In the event that the total amount of the invoice exceeds 400€ (VAT included) and none of the above exceptions are met, a full invoice must be issued. This is the traditional invoice, with the data required in the simplified invoice and adding the receiver's data. In these cases, it will be mandatory to include both the company name and the Tax ID number of the invoice recipient.
In the same way, the complete invoice does not have to be the traditional paper invoice, it can also be done digitally. This digital format works both for the simplified invoice and the full invoice. We have already seen some stores that send us the "ticket" to our email and it has the same legal validity.
How does it work in Odoo?
The simplified invoice is generated automatically through the point of sale application. When we make a sale from our POS terminal, which we can do from the computer, tablet or mobile, when we proceed to the payment, the simplified invoice or ticket will be generated automatically. This ticket can be printed or sent by email.
In case we need to issue the complete invoice, we can do it directly from the POS collection screen. In this case, the invoice will be completed with the data of the receiver and, again, we will be able to print the invoice or send it by email.
In addition, the POS module is fully integrated with accounting, so that all simplified and complete invoices that are generated will be recorded in the application's journals. This configuration for the preset Customer Invoice and Simplified Invoice journals can be found from the Point of Sales settings. In this way, it will be possible to issue both electronic invoices and TicketBAI in case of operating in the Basque Country.
Simplified Invoice in Spain